HR & People Management
Everything Your Team Needs
Holiday calendars, employee onboarding, training programmes, document management, and organisation charts -- all in one place. Jigsol gives managers full visibility and employees a seamless experience, from their first day onwards.
The HR Software Problem
Hospitality and multi-site businesses have unique HR challenges. Staff turnover is high, onboarding needs to be fast, and keeping track of holidays, documents, and training across multiple locations quickly becomes unmanageable.
Without the right system, you end up with:
- Holiday requests lost in email threads and approval delays frustrating staff
- New starters waiting days to submit documents because onboarding is manual
- Training compliance gaps that only surface during audits
- Expired employee documents going unnoticed until it is too late
- No clear picture of your reporting structure or who manages whom
- Payroll changes approved informally with no audit trail
Complete HR Toolkit
Holiday & Absence Management
Full holiday lifecycle from request to approval, with calendar views, entitlement tracking, and colour-coded absence types at a glance
- Day, week, and month calendar views
- Colour-coded absence reasons
- Approve/reject with comments and email alerts
- Holiday balances and entitlement tracking
Employee Onboarding
Token-based public onboarding forms that new starters complete without needing a login. Documents, bank details, and personal information collected in one flow
- No-login onboarding links via email
- Auto-save progress as employees type
- P45, ID, and bank statement uploads
- Bank verification via GoCardless
Training & Learning
Build training programmes with videos, documents, quizzes, and external links. Track completion rates, overdue items, and expiring certifications across your team
- Video courses with 500MB support
- Quizzes, documents, and external links
- Mandatory training by job title or department
- Overdue and expiry alerts at 30 days
Document Management
Centralised document storage with configurable types, verification workflows, and automatic expiry tracking so nothing slips through the cracks
- Upload, view, and download (10MB limit)
- Verification workflow: Pending, Verified, Rejected
- Automatic expiry detection and warnings
- Compliance stats dashboard
Organisation Chart
Interactive visual org chart with two views: tree diagram by position and hierarchical view by person. See your entire reporting structure at a glance
- By Position: tree diagram view
- By Person: hierarchical view
- Visual reporting line management
- Interactive drill-down navigation
Approvals & Compliance
Dedicated approval queues for holiday requests and payroll changes. Every decision is logged with timestamps, comments, and the approver's identity
- Holiday approvals queue for managers
- Payroll change approval workflow
- Full audit trail on every action
- Status badges: Pending, Approved, Rejected
Holiday Management, Done Properly
Visual Holiday Calendar
See all approved and pending absence across your team in day, week, or month views. Each absence type is colour-coded so you can instantly spot patterns, identify clashes, and plan coverage.
Holiday Schemes & Accrual Rules
Configure accrual schemes with carryover rules and entitlement calculations. Define how holiday builds up over the year, set maximum carryover limits, and calculate average rates for holiday pay automatically.
Requests & Approvals Workflow
Employees submit requests with date ranges and hours. Managers approve or reject with comments, and email notifications keep everyone informed. A full data table with sorting, filtering, and pagination makes managing requests effortless.
Working Hours Calculator
When a holiday request is submitted, the system automatically calculates the working hours for the requested period based on the employee's pattern. Entitlement balances update in real time so managers always know where they stand.
Onboarding That Runs Itself
From invitation to first shift -- a seamless journey for every new starter
Send an Onboarding Link
Generate a secure, token-based onboarding link and email it to your new starter. No account or login required -- they simply click the link and begin. You can resend or retract invitations at any time from the email management panel.
How it works: Unique token-based URL, valid until retracted. Progress auto-saves so they can complete it across multiple sessions.
Employee Completes Their Details
The new starter fills in their personal details, uploads documents (P45, bank statements, photo ID), and provides bank details. GoCardless Payee Name Verification confirms their bank account is genuine before submission.
Auto-save: Every field saves automatically as they type. If they close the browser and come back later, everything is still there.
Manager Reviews and Approves
Completed submissions appear in the manager's pending queue. Review all details and documents, then approve or reject. On approval, Jigsol automatically creates the employee contact record -- ready for scheduling, payroll, and everything else.
Two queues: Pending submissions awaiting review, and an archived history of all past onboarding decisions.
Training, Documents & Compliance
Training Dashboard
See completion rates, overdue items, and expiring certifications at a glance. Track engagement scores and video analytics across your entire team.
Document Compliance
Configurable document types with mandatory requirements. Automatic expiry detection flags documents 30 days before they lapse, so you stay audit-ready.
Proactive Alerts
30-day warnings for expiring certifications and documents. Overdue training surfaces automatically so nothing falls through the gaps.
See It In Action
Holiday Calendar & Onboarding Dashboard
Colour-coded absence calendar, onboarding queues, training progress, and document compliance
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